Superior Court of California, Contra Costa County-Human Resources Clerk IV Payroll and Benefits

01/12/2022 8:56 AM | Selina Zapien (Administrator)

$56,180.59 - $71,701.97 annually

Final Filing – 5 p.m. Monday, January 31, 2022

The Superior Court of Contra Costa County is conducting an open recruitment to fill a permanent Human Resources Clerk IV position in the Payroll and Benefits unit.

Based on the nature of the work assigned, the individual appointed to this position must be able to have the ability to handle multiple demands and deadlines and be attentive to detail and maintain accurate and neat records. The individual appointed to this position will perform a variety of tasks associated with the timely and accurate reporting, processing and maintenance of payroll. Duties assigned may include but are not limited to: (1) reviewing and entering time sensitive data into the Court’s payroll system for biweekly payroll processing; (2) updating employee information in the Court’s payroll system; (3) performing biweekly and monthly payroll reconciliation tasks to ensure accuracy of data; (4) preparing and entering payroll related journal entries into the Court’s finance system; (5) remitting deductions to benefit providers, tax authorities and employee labor organizations; (6) review and distribute employee earning statements; (7) preparing and updating reports used for leave accruals, benefits, retirement and payroll tax purposes; and (8) performs other related duties as assigned. The individual appointed to this position must be able to work in a confidential working environment, maintain a positive and professional attitude, possess good interpersonal and oral communication skills, work well with others as well as work independently, and have the ability to handle multiple demands and deadlines. Because the person appointed to this position will have access to highly sensitive and confidential personnel information, good judgment and the ability to exercise proper discretion in the exchange of information is crucial. Regular and punctual attendance is important.

Human Resources Clerks have access to or are privy to decisions of court management affecting employee relations. Therefore, Human Resources Clerks are designated as “confidential” and are not assigned to the AFSCME Local 2700 clerical bargaining unit.

The IDEAL CANDIDATE should have the following knowledge and abilities:

Knowledge of:

• The fundamentals of payroll processing and procedures;

• Automated payroll systems, computers, standard software applications and applications specific to clerical accounting. The Court currently uses ADP as its payroll system and SAP as its financial system;

• Generally accepted accounting principles, mathematics and statistics;

• State and Federal statutes, guidelines, policies and procedures, and terminology related to payroll processing regulations and financial revenue and expenditures; and

• Correct usage of punctuation, grammar, vocabulary and spelling.

Ability to:

• Understand, interpret, explain and apply laws, regulations, and policies governing operations and assure compliance;

• Understand, interpret, explain and apply a variety of policies, rules, procedures, regulations and contracts;

• Organize and prioritize duties, meet mandated and internal deadlines, and maintain close attention to detail and accuracy;

• Research, gather, organize and present a variety of data and information efficiently and accurately enter data into a computer system;

• Analyze and interpret financial and statistical data;

• Work independently and as part of a team;

• Accurately set up, monitor and maintain financial and employee records, prepare clear, concise and accurate records and reports;

• Independently initiate and answer correspondence;

• Respond appropriately to inquiries from judicial officers, employees at all levels and third party vendors;

• Establish and maintain cooperative working relationships with others;

• Use a computer software, including word processing, spreadsheet, database and other job-related applications and systems; and

• Perform a wide variety of complex and specialized clerical support work.

Benefits Package:

• Three (3) weeks of vacation per year, accrued on a bi-weekly basis;

• Twelve (12) days of sick leave per year, accrued on a bi-weekly basis, with no maximum accrual;

• Twenty-four (24) hours personal floating holiday annually, pro-rated based upon hire date;

• Thirteen (13) fixed holidays;

• Membership in the County’s retirement plan under the County Employees’ Retirement Law of 1937;

• Choice of health coverage with Court contribution of 100% for employee and family of the lowest premium plan offered by each carrier;

• Dental and vision plans with Court contribution of 90% of the cost for employee and family;

• Court paid life insurance;

• Voluntary benefit programs including flexible spending accounts, supplemental life and disability plans and commuter benefits; and

• Deferred compensation program.

Minimum Qualifications:

• Possession of a high school diploma, a GED equivalency certificate or a high school proficiency certificate.

• Three (3) years of progressively responsible administrative experience in the areas(s) of payroll, finance, accounting, human resources, or benefits;

OR

• One (1) year of experience as a Human Resources Clerk III, Clerk III or equivalent (or higher level experience) with Contra Costa Superior Court.

Substitutions

• An Associate’s Degree from an accredited college can substitute for one (1) year of the required clerical experience.

• A Bachelor’s Degree or higher post graduate degree from an accredited college or university can substitute for two (2) years of the required legal or clerical experience.

Application and Selection Process:

Interested individuals must complete a court application on-line and provide a valid email address. Only applications submitted electronically will be considered. To apply go to: http://www.cc-courts.org: click on Job Opportunities tab. Please add contracosta.courts.ca.gov and government.jobs.com to your email address book to ensure delivery of emails. For additional information email: jobs@contracosta.courts.ca.gov.

Depending on the number of applications received, an application evaluation committee may be convened to review and evaluate each candidate’s application package, and those deemed best qualified will be invited to an oral interview. The court reserves the right to make revisions to this process in accordance with Court Personnel Plan and accepted selection practices.

GENERAL INFORMATION

Conditions of Employment

Successful completion of fingerprint and a criminal record background check is required prior to appointment and is a condition of employment.

All employees of the court who operate a vehicle on court business must certify they possess a valid California Driver’s License and required levels of automobile insurance.

COVID-19 Vaccination Requirement

It is the Contra Costa Superior Court’s policy that all persons hired on or after October 31, 2021 must be fully vaccinated for COVID-19 before reporting to work and must provide proof of vaccination to Human Resources prior to reporting for work. However, if because of a medical condition or a sincerely held religious belief, you are not able to be vaccinated, you must notify Human Resources at least ten (10) business days before you are scheduled to report for work so that the Court may engage in an interactive process with you, to determine what, if any, accommodation is appropriate. If you have any questions regarding this policy, please contact Human Resources.

Convictions

Felony and misdemeanor convictions MAY BE disqualifying for employment with the court. The court will assess the nature and gravity of the offense, the time that has elapsed since the offense was committed, and the nature of the job duties to be performed.

Employment Eligibility:

In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, at the time of appointment, original documents which show satisfactory proof of: 1.) identity and 2.) U.S. Citizenship or a legal authorization to work in the United States.


Address: 909 Marina Village Pkwy #191, Alameda, CA 94501

Website: www.CalGovHR.org / Email: info@CalGovHR.org

© Association for California Governmental Human Resources Professionals (CalGovHR)

Powered by Wild Apricot Membership Software